Infinity Gauntlet Retailers WizKids Event System

Important WizKids Event System Update! Report Your Events Now!

Greetings Retailers and HeroClix Enthusiasts!

As we enter the third month of the Infinity Gauntlet Organized Play events, we are happy to report that this exciting tournament series continues to take the worldwide HeroClix scene by storm! Many of you continue to use the WizKids Event System to  schedule your Infinity Gauntlet events using the pre-generated templates, and we want to take a moment to remind you that all Infinity Gauntlet event templates have been fully uploaded into  the WES.

One question we’ve received from stores and players alike is “When will WizKids activate Event Reporting?” Well, we’re pleased to say that time is now! Ready to see the system in action? Let’s start with a pic of the Store Event Home page (click on image to enlarge):

Find the event you wish to run and report in your store’s Event list and select it by clicking on it (it’s important to note that sometimes you may have to select view “Past Events” on the dropdown menu if the event you want to report has already occurred).  This will bring you to a screen that looks like this  (click on image to enlarge):

One nw thing you’ll notice is the inclusion of a “Report Event” button on this screen, but before we get to that let’s add our players to the event using the “Add Player” button first (found by the Event Participants list).

When we click on the “Add Player” button, we re brought to this screen (click on image to enlarge):

On this screen we can search for players in the WizKids Event System database (as seen above).  Here we’ve entered part of the user name and found him.  We can now click on “Add to Event” to sign that player up.  If the participant is a new player and hasn’t registered in the WizKids Event System, you can register that player yourself! Simply fill in the new player’s information as you see here (click on image to enlarge):

Once you’ve filled in the player’s information, click on the “Create” button.  A username will be automatically generated (or it can be created now).  IMPORTANT: In order to set the password for this new account, the username and email address will be needed.  Repeat these steps as necessary until you have all of the participating players listed (like the screen below – click on image below to enlarge):

Occassionally you may have players listed that did not attend the event (they may have registered but failed to show for example).  Any players that are not present should be removed from the event by clicking the X next to their name. Once your player list is correct, click the “Report Event” button.  Once you do so you will be brought to this screen (click on image to enlarge):

Now click on the red button entitled “Seat Swiss” and your players will automatically be paired for you! (click on image below to enlarge)

After clicking on the “Seat Swiss” button, you’ll notice that one player was given the Bye, and everyone else was randomly seated with opponents.  Now play for Round One can begin!

As events complete, enter the score in the appropriate text box (click on image below to enlarge):

Notice that the check box to the left of the winner is automatically checked (but it can be overridden if necessary as there are some HeroClix scenarios where the person with less points actually wins the match). Once all scores are entered (including any for the Bye player), click the >> button to go to the next round.

PLEASE NOTE: The Save button can be clicked at any time so that this information is not lost.  If you close this window without saving, your information will be lost. By clicking save, you send the information to the database and it will still be there (on a different browser, a different machine, etc.) if you should close the window and/or return to finish at a later time.

Now, before we seat Round Two, let’s say our player, Klauss, has dropped himself from the event. We change the “Send Player To” button to “Drop” and then click on Klaus (click on image below to enlarge):

Once you drop Klaus from the event, we can now see him in the Dropped area (click on image below to enlarge):

Now that we’re ready to begin Round Two, let’s click on the “Set Swiss” button again and pair our players! (click on image below to enlarge)

Please note that as we enter Round Two of your event, we can see the current player standings to the right of the screen.  We continue this process for each round of your tournament and until we have a clear winner  (click on image below to enlarge):

After playing 3 rounds, we have a clear winner. Now it’s time to click the “Finalize” button (click on image below to enlarge):

 On the Finalization screen, one can review all of the previous rounds to make sure the games player were reported correctly. If something is wrong, simply click on the round number to go to that round, make the correction, and then click “Finalize” to return to this screen to review again.

  • Note that the winner of the event displays as read only. If an event has 2 players with the same “best” record, this will be a drop down list that will allow the judge to indicate who the winner was (among players with the best record).
  • Fellowship is available to any player that is not the winner of the event.
  • Once fellowship has been selected, click “Finalize”, and you’re done!

After events have been reported, you can see the results on the event screen (click on image below to enlarge):

Now your event has been completed and reported! Repeat this process for all of your events for easy tournament management, and continue to register your events to ensure maximum player attendance at your events!

Thank you everyone for your continued support of WizKids Games and HeroClix.   The Infinity Gauntlet has been an incredible way to start  the year and it’s not over yet! Schedule your events and fight it out for the greatest prize in the Marvel Universe!